For Researchers

Subrecipient Management FAQs

Do I need to let the office of Sponsored Programs Administration (OSPA) or the Office of Intellectual Property and Technology Transfer (OIPTT) know that a subrecipient agreement needs to be prepared for a collaborator on my award?

Yes.  Even if this collaborator was identified in your proposal and on the GoldSheet, the PI needs to submit a completed Subrecipient Request Form to OSPA/OIPTT after receipt of the award for OSPA/OIPTT to initiate the subaward process.

I am working with a subrecipient on my project. What are my responsibilities?

Please refer to Subrecipient Monitoring webpage on the SPA website for further information regarding PI’s subrecipient responsibilities.

I am having trouble getting a subrecipient to provide reports/deliverables. Can anyone help me?

You should contact OSPA/OIPTT if your subrecipient is not performing adequately and describe the situation.  Depending on the seriousness of the problem, OSPA/OIPTT may contact the Office of University Counsel to assist in resolving the situation.

I want to add a subrecipient to my project that was not in the approved proposal and budget. What do I need to do?

Contact your OSPA Awards Team or OIPTT Industry Team staff member. This change will most likely need sponsor approval before a new subrecipient agreement can be initiated.

What is the difference between a contractor/vendor and a subrecipient?

A contractor/vendor provides similar goods or services to many different purchasers.  A subrecipient, on the other hand, participates in the sponsored project activities and has responsibility for carrying out a portion of the proposed work.  A subrecipient is a participant and collaborator in the project, unlike a contractor/vendor.  For more information, please refer to the ISU Guidelines for Subrecipient vs Consultant-Contractor-Vendor at the bottom of the OSPA Forms webpage.

What do I need to review when approving a subrecipient invoice?

Please refer to Subrecipient Monitoring webpage on the SPA website for further information regarding PI’s responsibilities for review and approval of subrecipient invoices.