For Researchers

Travel FAQs

Can I cover the travel expenses of a non-Iowa State collaborator?

Yes, provided your approved budget can support the expense.  Those being reimbursed by Iowa State are subject to Iowa State’s Travel Policy.

Can I purchase my own airline ticket?

University policy allows ISU employees to purchase their own airline tickets.  If you choose to do this, please remember that the traveler assumes all risk.  If the trip is cancelled, ISU will not reimburse the traveler for the ticket of a trip that was not taken.  Trips arranged through ISU’s contracted travel agency and subsequently cancelled can have credits applied to future trips of any ISU traveler.

How much will Iowa State reimburse for my meals?

Meal reimbursement rates vary, depending on where you are traveling (in state, out of state, foreign) and the length of time you are in travel status.  For additional information, please see the Allowable Travel Expenses Overview for a summary of the most common travel expenses.

How do I rent a vehicle from Iowa State?

Vehicles can be rented from ISU Transportation Services.

Are travel expenses from Airbnb and Uber allowable?

Yes, for additional information, please see the FAQ for Lodging.